No doubt QuickBooks has helped numerous individuals to establish their business in today’s world. It not only helps business owners manage their accounts and finance but also to run payroll which could be a hectic task if done manually. Before running payroll, it is necessary for a business to add EIN (Employer Identification Number) along with other information to payroll. Adding EIN to payroll ensures that the taxes you are going to file are counting towards the right entity. However, some users might find it confusing to add EIN to QuickBooks Payroll and this is why we have prepared this guide to help you add your EIN to Add QuickBooks EIN number. For complete information on Adding EIN to QuickBooks Payroll keep reading the article until the end.
Some of the Crucial Requirements and Limitations to know before you Add an EIN to Existing Payroll Subscription
- If you are having a single payroll subscription and need to run payroll for multiple companies, then you will need the same payroll account and workstation that you have used earlier to run payroll.
- As the payroll data is stored in the company file, you will also need the same QuickBooks Desktop application that were used earlier to run payroll.
- You cannot run payroll for multiple companies using one EIN. If you try to do so, you might end up getting errors in the application.
- If you are adding multiple companies to a single payroll subscription, then make sure to keep the contact info of the administrator same for every company.
- If your business pay employees using direct deposit, then you are allowed to add more than none company under a single EIN.
- With every subscription of QuickBooks payroll users are only allowed to add one company file.
- QuickBooks Enhanced Payroll for Accountants users are suggested not to share the license key with the clients for security reasons.
Here’s How to Add an EIN to Existing QuickBooks Desktop Payroll
Wondering “Can you change your EIN number in QuickBooks?” here is a step-by-step procedure to do so.
- Open QuickBooks Desktop and from under the Employees tab, click Payroll.
- Now select the option that says, Use my Existing Payroll Service.
- Click Add File from the Account Maintenance screen.
- Select Add to Subscription Number option.
- Enter the required information and click Other: I have an Existing Subscription and a ZIP code.
- Click Open and Next option and once the Add Company Information screen appears on the screen click Next.
- This will take you to the screen to add EIN to QuickBooks payroll.
- Now select Print or Return to QuickBooks Desktop.
- Once the EIN is added, you might need to verify the service key.
- Click My Payroll Service from under the Employees tab and then select Manage Service Keys.
- Now click the View option to have a look at the new service key.
- Make sure the new service key is displaying an active status.
Following the steps mentioned above you can easily add EIN to QuickBooks Payroll. You can also follow the same steps to add a new EIN to your payroll subscription even if you are using QuickBooks Online. There are times, when because of incorrect payroll set up or misconfigurations in the QuickBooks Desktop application, you might face issues adding EIN to payroll. If this is the case and you are also getting some errors while following the procedure, then you can use several tools available for troubleshooting such errors like QuickBooks install Diagnostic tool, File Doctor, and QuickBooks Tool Hub.
You may read this Blog also Here’s How to Add EIN to QuickBooks Payroll
Hurray Blog 